SharePoint
Connect SharePoint to import assets, manage shared folders, and distribute brand templates instantly across teams and departments.
Turn any PDF into an editable Brand Template
Turn PDFs into editable, on-brand templates your whole team can use — securely and effortlessly.
PDF. The universal format that is universally frustrating
PDFs are everywhere in your organization. Sales proposals from last quarter. Product spec sheets from 2022. Marketing one-pagers your agency created. Trade show materials your distributor needs updated. Legal documents requiring one small change.Everyone can open a PDF. Almost nobody can edit one.The original design files? Lost when that designer left. Locked in software your team doesn't have. Buried in someone's hard drive. Created by an external agency you no longer work with. Built in a tool nobody remembers.So what happens? You start from scratch. You pay agencies to recreate files you already own. Your team manually rekeys content into Word, destroying the design. Or you just use outdated materials because updating them is too painful.
The reality:
Your organization has thousands of PDFs — months of design work and investment, all locked and unusable the moment a change is needed.We Brand: Make every PDF editable, No original file required
We Brand converts any PDF - regardless of origin - into an editable template. No source files needed. No special software required. No design skills necessary.Upload any PDF
Drag and drop any PDF into We Brand. Created in Illustrator? Canva? Word? PowerPoint? Google Docs? Doesn't matter. We Brand converts it into fully editable SVG format while preserving design integrity.
Converts to fully editable, design-accurate templates.
Works with PDFs from any source.
Configure edit permissions
Decide what's changeable: Open specific text areas for updates. Mark images as swappable. Lock brand elements and layouts. Set user permissions based on roles. Create the editing boundaries that protect your brand.
Lock brand elements to prevent changes.
Allow teams to edit only approved text or images.
Teams edit through browser
Users access templates through any web browser, no PDF editor license needed. They update text, swap images, change dates, whatever you've permitted. Simple point-and-click interface guides them through approved changes.
No PDF software or licenses required.
Edit text and images with simple point-and-click.
Output stays professional
Every edit maintains design quality. Fonts stay consistent. Layouts remain intact. Colors don't drift. Download updated PDFs ready for print, web, or email—professionally formatted every time.
Fonts, colors, and layouts stay consistent.
PDFs export print-ready every time.
Why standard PDF tools fall short for Enterprise needs
| Business Requirement | Adobe Acrobat | Generic PDF Editors | We Brand |
|---|---|---|---|
| View and annotate PDFs | Excellent | Good | Full Capability |
| Edit text and images | Full editing | Basic editing | Full editing with brand controls |
| No source file needed | Limited reconstruction | Basic text editing only | Complete PDF reconstruction as editable template |
| Convert to reusable templates | Not designed for this | Not available | Core functionality |
| Brand element protection | Relies on user discipline | No controls | Automated enforcement |
| Non-designer friendly | Steep learning curve | Still technical | Guided interface for anyone |
| License costs for team | $180-300/user/year | Varies | Unlimited template users |
| Browser-based access | Desktop software required | Limited | Any device, any browser |
| Print production specs | Excellent | Basic | Preserved automatically |
How Keller Williams uses We Brand’s PDF Import to help agents sell more homes
Keller Williams used We Brand’s PDF Import to convert their listing materials into editable branded templates for all agents. With MLS data feeding directly into templates, agents create polished, on-brand content in seconds — no design tools needed.
Static PDFs converted into editable branded templates
MLS data auto-fills every listing in seconds
180,000+ agents create compliant materials instantly
Free your designers. Empower your teams. Protect your brand.
For your organization
Stop recreating what you already own:
Recover value from thousands of existing PDF assets.
Eliminate "we need to start over" conversations.
Convert one-time creative work into reusable templates.
Reduce dependency on finding original source files.
"We had 400+ product PDFs created over 5 years by different agencies. We couldn't edit any of them. We Brand gave us back control of $200K in creative assets we thought were unusable."
Director of Marketing Operations,Industrial Distribution Company
For your Employees & Partners teams
Self-Service updates without technical barriers:
Edit PDFs without Adobe licenses or design software.
Update materials in minutes instead of waiting weeks.
Work from any device—desktop, tablet, mobile.
Zero technical training required for basic updates.
"Our field sales team can finally update their own materials. They upload client logos, change pricing, personalize proposals—all from their tablets between meetings. Game changer for responsiveness."
VP Sales Enablement, B2B Software Company
For your CMO & CFO
Maintain quality without manual review:
Enforce brand standards automatically through template rules.
Prevent off-brand modifications with locked elements.
Track all changes with complete audit trail.
Ensure professional output regardless of user skill level.
Eliminate redundant creative spending:
Stop paying to recreate files you already own.
Reduce Adobe Acrobat license costs (only admins need editing tools).
Cut agency costs for minor updates by 75-85%.
Typical ROI realized within 60-90 days.
Who transforms PDFs into working Templates?
Sales organizations with legacy collateral
The Situation: 5 years of sales materials (proposals, case studies, one-pagers) created by various agencies and internal teams. Original files unavailable. Sales needs current versions with updated pricing, new case studies, and client customization.
The Implementation: Upload existing PDFs to We Brand. Configure editable zones for pricing, case studies, and client information. Lock corporate messaging and design elements. Provide sales team template access.
The Outcome: 300+ legacy PDFs transformed into working templates. Sales collateral updates: 2-3 weeks → 20 minutes. Agency dependency has been eliminated for routine updates. Sales rep satisfaction increased 67% due to material availability.
Professional services firms
The Situation: Proposals and reports created over years in various formats. Each new project requires customizing standard deliverables, but original files lost. Junior staff recreating documents from scratch, introducing errors and inconsistencies.
The Implementation: Convert standard proposal templates, report formats, and deliverable structures to We Brand templates. Junior staff access templates, populate with project-specific data within guided fields.
The Outcome: Document creation time reduced 73%. Brand consistency across all client deliverables achieved. Senior staff freed from formatting reviews to focus on content quality. Proposal response time: 5 days → 8 hours.
Franchise & Multi-Location Retail
The Situation: Corporate creates promotional PDFs for locations to print locally. Locations need to customize with their address, hours, and local offers. But they can't edit corporate PDFs, so they recreate materials badly or ignore campaigns entirely.
The Implementation: Corporate uploads promotional PDFs to We Brand. Configures location-specific edit zones. Locations access a portal, customize local information, download print-ready files with proper bleed and specifications.
The Outcome: Campaign participation increased from 34% to 91%. Brand compliance improved to 100%—no more Word recreations. Corporate sees exactly what each location produced. Print vendor complaints eliminated.
Healthcare & Financial Services
The Situation: Compliance-heavy materials requiring specific disclaimers, regulatory language, and approval documentation. PDFs exist but can't be edited without risking compliance violations. Every update requires expensive legal review.
The Implementation: Lock all compliance-critical elements in templates. Open only approved customization areas. Build automated disclaimer insertion based on content type and region. Legal reviews template once, not every instance.
The Outcome: Compliance review time: 3 weeks → 1 day. Zero compliance violations in 12 months. Marketing team creates 4x more material variations within same compliance framework. Legal team satisfaction dramatically improved.
Bring every creative tool into one brand ecosystem
InDesign files
Convert InDesign layouts into editable, brand-controlled templates that anyone can use safely.
Figma files
Import Figma designs and turn them into editable, brand-controlled templates that every team can customize safely.
Frequently Asked Questions
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